One of the questions removalists get asked a lot by businesses whenever they are hired for an office relocation is, "How do we minimize downtime?". This is an understandable concern for a company given that its entire office staff and facilities will be moving, and whilst that is occurring, its operations will inevitably be disrupted. The answers given by removalists will differ depending on the type of business involved, the specifics of the move, the distance between locations, and the types of equipment being moved. However, some general principles should be followed and from them, here are seven ways businesses can minimize downtime when moving their office's location. Start Planning As Soon As Possible To minimize downtime, you should start planning for your office relocation immediately after the decision to move has been made, even if you have not yet chosen the new location. The earlier you start planning and making contingencies, the greater the chance there is a smooth and uneventful move that will go a long way to reducing downtime. Employ Professional Removalists After the new location has been agreed upon, start looking for removalists as early as possible. Checking their credentials, such as reviews, will point you in the right direction towards a professional, reliable office removalist company. Once you hire them, they can offer much advice to make the move easier. Downtime is minimized by choosing the optimal time and date and having the removalist pack as much as possible rather than staff. Plan And Coordinate A Downtime Mitigation Strategy This additional planning will be beneficial as it focuses specifically on how you can reduce and mitigate any downtime. Start by discussing this with your removalists, plus you should also confer with those who work within your business for their ideas and suggestions. Any outside agencies affecting the downtime should also be consulted as part of this planning.
Moving to a new office location is a massive undertaking for businesses of all sizes, and it can seem daunting if this is the first time it has moved offices. However, plenty of help is available for office relocations, and prime amongst them are removalists. Using removalists for an office relocation can save businesses thousands of dollars and ensure the move is a success rather than an unmitigated disaster. The top removalists can save a business money during its office relocation are plentiful. However, one of the main reasons is that they can speed up the whole process. Why speeding up an office relocation saves business money is explained below, as well as how removalists can achieve it. More Effective Planning If appropriately planned, any complex task will be done quicker and more efficiently, which applies to office relocation. With removalists having specialised knowledge and experience of many years helping businesses move to new locations, it means that when you consult with them and get them to help plan the move, you can be confident your business’s activity will be appropriately designed and, therefore, less prone to delays. Use Of The Most Suitable Packing Materials You might not at first associate the packing materials and boxes used for the items being taken from your old office to your new one with having any influence on how quickly it all takes place, but it does. Examples of why include fewer boxes required if the sizes and number of packages are optimal so there is less to load and unload. Also, there is less chance of items being damaged en route, causing delays in getting your office up and running again at the new location.
An office relocation is a big undertaking for any business. When it does occur, that business has two options: to either try and do the whole move themselves using their staff or to hire removalists. Of those two choices, we unreservedly recommend using removalists for several reasons, not least because it benefits the health and well-being of the business's staff. On first consideration, there might not seem to be much of a correlation between staff well-being and whether or not removalists are used to facilitate an office relocation. However, if you read on, we will outline essential ways removalists assisting with an office relocation benefit a company's staff, particularly their health. Less Stress And Anxiety When discussing health, a mistake that is often made is the assumption that it is physical health that is the focus. However, everyone should be aware, including employers, of the importance of mental health too. Indeed, the source of many physical complaints can often be found to be an individual having severe mental health issues such as depression or extreme anxiety. This has to do with office relocation because, for many staff, it can be a stressful event within their working life. If you were to add the stress for those staff in having to play a significant role in organising and carrying out the relocation, then anxiety levels for those employees are bound to rise. That is why we strongly recommend hiring removalists for an office relocation. It takes many of the tasks required to organise it out of the hands of company staff and into the hands of experts with vast experience.
It is safe to say that there are very few businesses that are involved in office relocations every day, unless, of course, that business is removalists who specialise in office relocations. The reason we make this point is to highlight the fact that, when a business owner decides on and then has to plan for an office relocation for their business, it is not something that they will have much experience of. This brings us back to removalists who we recommend should be the first people a business owner contacts the moment they make the decision that they wish to relocate their business to new offices. The reason we say that is that removalists have all the knowledge and experience you could ever wish for when it comes to office relocations. As such they will be invaluable in helping yours go smoothly. Notwithstanding, there are many things that business owners can do too to help ensure their office relocation is a success rather than a disaster. To further that aim, below we have highlighted seven tips from experienced removalists that can further aid the cause of you having a stress-free office relocation. Office Relocation Tip #1 - Start Planning Early And Thoroughly We have this tip first because it is probably the one that is most important and also most likely to help you have a stress-free and successful office relocation. Start planning the minute you decide you are relocating your office and make sure your plan covers every aspect of the move, even including arranging for refreshments for everyone helping on the day. Office Relocation Tip #2 - Involve Your Employees In The Entire Process There is nothing to be gained by you taking on the responsibility for every single aspect of your office relocation. You should first seek the buy-in of your employees by highlighting the benefits of the office relocation to them. Then, request that as many of them as possible help to make it a success by delegating specific tasks related to organising your office relocation.
If you are thinking about relocating your business’s office, several people can help ensure it goes to plan. There is yourself, of course, especially if you plan it properly. There are third parties related to your business, such as utility companies, commercial lawyers and so on, plus the all-important office removalists who are essential for a stress-free move. A group of people who are every bit as important are the ones you see every day, and they are your employees. If, as a business owner, you realise that your employees can play a positive role in your office relocation and act upon that realisation, your move to new premises should be a huge success before, during and after it takes place. Let us look at how you can make that happen. Start With Openness And Honesty Being open and honest with employees is something which you should be in all circumstances. However, it is even more important when it is an office relocation that is in the pipeline. You should discuss the relocation from the outset, stating why you think it should happen, and ideally, those reasons should be positive. Outline what your plans are, and also do not be afraid to highlight some of the negatives that could occur, such as temporary disruption to the business, and your employees having to seek alternative ways to travel to the new office.
